How to edit a tachograph record
Edit a tachograph record whenever the device’s details change. The most common reason is recalibration — EU regulations require tachographs to be recalibrated every two years, so you’ll update the calibration dates and upload a new certificate each time.
Common reasons to edit:
- After recalibration — update the last calibration date, the new expiry date, and attach the new certificate.
- Vehicle reassignment — the device has been moved to a different vehicle (e.g. after a vehicle swap or workshop loan vehicle).
- Data correction — you entered the wrong serial number, type, or workshop name.
- Adding a missing certificate — you created the record without the PDF and now want to attach it.
Step 1 — Open Tachographs
From the left-hand menu, click My Fleet → Tachographs.
Step 2 — Click the edit icon
Find the tachograph row and click the pencil (✏️) icon on the right side of the row. The same form you used when creating the record opens, pre-filled with the current values.
Step 3 — Update the relevant fields
After recalibration (most common):
- Update Last calibration date to the date the workshop performed the calibration.
- Update Calibration valid until to the new expiry date (typically two years ahead).
- Click the file upload area next to Upload calibration certificate and attach the new certificate PDF. The previous file is replaced.
- Update Authorized workshop if a different workshop did the work.
After a vehicle reassignment:
- Change the Vehicle dropdown to the new vehicle.
Other corrections:
- Adjust Name, Serial number, Type, Status, or Notes as needed.
Note — download history is not affected by edits. Changing calibration dates or the linked vehicle does not alter the download history records. To update a specific download entry, see Log a tachograph download.
Step 4 — Save
Click the purple Save button. The list updates immediately to reflect the new calibration dates and status badge.
If you updated Calibration valid until to a future date, the status badge changes back to VALID (green) if it was showing as expired.
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