Team member roles and permissions explained

Team member roles and permissions explained

Every team member in Movcar is assigned one of two roles. The role controls which areas of the admin they can access.

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The two roles at a glance

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Fleet Owner

Badge label: WŁAŚCICIEL FLOTY (yellow badge)

The Fleet Owner role has unrestricted access to every feature in the workspace, including Billing and Invoices. This is the role to assign to the person responsible for the subscription and payment details.

There is no limit on the number of Fleet Owners in a workspace, but access to billing information should be restricted to people who genuinely need it.

Use this role for:

• The primary account holder or company director managing the fleet contract.
• Finance team members who need to download invoices or update billing details.
• Any person who needs full administrative rights across the entire workspace.

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Fleet Administrator

Badge label: ADMINISTRATOR FLOTY (green badge)

Fleet Administrators can use all features in the workspace except Billing and Invoices. This makes the role appropriate for day-to-day fleet managers who do not need to view subscription costs or payment information.

Use this role for:

• Fleet managers responsible for vehicles, drivers, and compliance documents.
• Team leads who need to add or remove other members but should not access billing.
• Any operational staff who require full fleet visibility without financial access.

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What “Billing and Invoices” covers

The Billing and Invoices area includes the workspace subscription plan, payment method, and invoice history. Fleet Administrators cannot see this section at all — it is hidden from their navigation. Only Fleet Owners can:

• View and download invoices.
• Update payment details.
• Change or cancel the subscription plan.

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Changing a member’s role

You can update a team member’s role at any time from the Administration page.

1. Go to Settings → Administration (URL: /admin/resources/fleet-managers).
2. Find the team member in the table.
3. Click the pencil icon (edit) on their row.
4. Open the Permissions dropdown and select the new role.
5. Click Save.

The change takes effect immediately. If you demote a Fleet Owner to Fleet Administrator, they lose access to Billing and Invoices as soon as you save.

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Restricting access further with Units and Teams

Both roles can be scoped to specific Units and Teams. A team member assigned to one or more units will only see vehicles that belong to those units, regardless of their role. This is useful for large fleets divided by region, department, or cost centre.

To assign or change units and teams, edit the team member’s record from Settings → Administration. See How to invite a team member for a full description of the form fields.

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Notes

• Only a Fleet Owner can access Settings → Administration to manage roles.
• You cannot change your own role — another Fleet Owner must do it.
• There must always be at least one Fleet Owner in the workspace.