How to log a route
Routes in Movcar capture a vehicle’s trip — where it went, when, who drove, how far, and (optionally) what it should bill at. Use them for client-billable mileage, sales-rep activity reports, or driver attendance tracking.
📌 Worth knowing about the URL — the menu item is Routes, but the URL is
/admin/resources/trips. Internally Movcar calls them trips.
Step 1 — Open Routes
From the left-hand menu, click My Fleet → Routes.
You’ll see a list of all routes, with tabs to filter: All / In Progress / Completed. A route is In Progress until you fill in its arrival details.
Step 2 — Click “+ Add”
Top-right, click the purple + Add button. The form is divided into four sections: Create, From, Via, To.
Step 3 — Required fields (Create + From sections)
Four fields are required:
| Field | Section | Notes |
|---|---|---|
Vehicle * | Create | Which vehicle made the trip. |
From location * | From | Start point — free text, e.g. “Warsaw HQ”, “Customer A address”. |
Start mileage * | From | Odometer reading at departure (in km). |
Departure date/time * | From | Date and time of departure. Defaults to now. |
A Driver field also sits in the Create section — optional but useful for driver-based reports.
Step 4 — Add stops (Via section)
If the trip had intermediate stops, click + Add Item in the Via section to add a Visited place. Each item is free text — e.g. “Customer B — 10:00”, “Lunch break”, “Filling station”.
You can add as many as you need. Routes show them comma-separated in the list view’s Visited places column.
Step 5 — Fill in arrival details (To section, optional)
Leaving these blank keeps the route in In Progress state. Filling them in flips the status to Completed:
- Destination — end point (free text).
- Arrival mileage — odometer at arrival. Movcar calculates the Distance automatically (arrival mileage − start mileage).
- Arrival date/time — when the vehicle arrived. Movcar calculates Duration automatically (arrival − departure).
- Trip Purpose — short description, e.g. “Client visit”, “Spare-parts pickup”, “Delivery run”.
- Rate per Km — for client-billable trips. Movcar calculates Total trips value = distance × rate.
- Documents — attach signed delivery notes, customer receipts, etc.
Step 6 — Save
Top-right, click Save. Or Save & Add New for back-to-back logging. Green confirmation toast appears.
In-progress vs Completed
A route’s status is derived from whether you’ve filled in the To section:
- In Progress — no arrival details yet. Useful for tracking trips that are still happening.
- Completed — arrival mileage and date are filled. Distance + duration are calculated.
You can save a route in either state and come back later to complete it.
What’s next?
- Edit a route to fill in arrival details after the trip ends
- Generate route reports to see distance billed, total trip value, or trips per driver
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