Using the Vehicle Report
The Vehicle Report exports your complete vehicle registry to an Excel file in a single click — no filters, no configuration required.
Where it lives
From the left-hand menu, click Reports → Vehicle Report (URL: /admin/resources/vehicles-reports).
How to export
The page contains one control: a Download Excel button. Click it and the file downloads immediately to your browser’s default download location.
There are no filters and no on-screen table. The export always contains your full fleet.
What the Excel file contains
Each row is one vehicle. The columns include:
| Field | Notes |
|---|---|
| Registration number | License plate |
| Brand / Model / Year | Vehicle make, model, and year of manufacture |
| VIN | Chassis identification number |
| Type | Vehicle category (car, van, truck, etc.) |
| Unit | Organisational unit the vehicle is assigned to |
| Owner | Registered owner |
| Current driver | Driver currently assigned to the vehicle |
| OC status | MTPL insurance validity |
| Technical inspection status | Roadworthiness inspection validity |
| AC insurance status | Comprehensive insurance validity |
| Vignette status | Road tax / vignette validity |
| Department | Internal department |
| Cost centre | Accounting cost centre |
| Status | Active / inactive |
When to use this report
- Compliance audits — share a snapshot of the fleet with a legal or compliance team without giving them access to the admin panel.
- Finance handovers — send current vehicle data to your accounting team for asset registers or leasing reconciliations.
- Bulk review — check all VINs, owners, or document statuses at once in a spreadsheet, then log back into Movcar to fix any gaps.
What’s next?
- Add a new vehicle if a vehicle is missing from the export
- Import vehicles from Excel to update multiple vehicle records in bulk
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