Using the Profit & Loss Report
The Profit & Loss Report gives you a per-vehicle financial breakdown — income vs. expenses vs. net result — across a full calendar year.
Where it lives
From the left-hand menu, click Reports → P&L Report (URL: /admin/resources/profit-report).
Reading the table
The table has one row per vehicle and monthly columns (Jan–Dec) plus a Total column. Each monthly cell shows three figures:
| Row value | What it represents |
|---|---|
| Income | Revenue recorded against that vehicle for the month |
| Expenses | Costs recorded against that vehicle for the month |
| Net | Income minus Expenses |
Negative net values (losses) are displayed in red, making it easy to spot problem vehicles at a glance.
Filters
| Filter | Use |
|---|---|
| Pojazd (Vehicle) | Narrow to a single vehicle |
| Kategoria wydatków (Expense category) | Limit expenses to one category (e.g. fuel, service) |
| Kategoria dochodów (Income category) | Limit income to one category (e.g. rental, transport) |
| Rok (Year) | Switch calendar year |
| Miesiąc (Month) | Show only one month’s column |
| Waluta (Currency) | Choose EUR, PLN, or RON |
| Jednostka (Unit) | Show vehicles from one organisational unit |
| Group | Show vehicles in a named group |
Combining Expense category and Income category filters lets you isolate a specific cost type or revenue stream across the fleet.
When this report is most useful
The P&L Report works best when both income and expenses are actively tracked in Movcar. It is particularly valuable for:
- Rental fleets — compare rental revenue against maintenance, fuel, and insurance costs per vehicle.
- Company car leasing — see which leased vehicles generate net value vs. which exceed their cost budget.
- Taxi and transport businesses — track per-vehicle revenue against operational costs to optimise the fleet size.
If only expenses are logged (no income), the Net column will always show a loss equal to expenses — which is still useful for cost-only fleet management.
Common tasks
Find the most profitable vehicles — sort by the Total net column (highest to lowest) to see which vehicles contribute the most.
Identify cost drains — look for persistent red cells across multiple months on the same vehicle row. That vehicle may warrant early disposal or a pricing review.
Monthly finance review — filter by the current month and export for inclusion in a finance report.
Category drill-down — set Expense category to a single type (e.g. fuel) and compare across all vehicles to find outliers.
What’s next?
- Using the Fuel Consumption Report for a detailed breakdown of fuel costs
- Using the Mileage Report to cross-reference distance driven against revenue
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