How to generate a report
📝 Beta article — this article is part of our new help center. If a step doesn’t match what you see in Movcar, let us know — we’re refining the content daily.
Movcar’s reports are one-click — open the report you want, click Download, you’re done. This article covers the generic workflow. For what each report actually contains, see the deep-dives linked from Available reports — an overview.
Step 1 — Open the report
From the left-hand menu, expand Reports. You’ll see the list of available reports. Click the one you want.
📌 A report is greyed out? — your plan tier doesn’t include it. See Available reports — an overview for the plan requirements, or How to upgrade your plan to unlock more.
Step 2 — Set date range (where applicable)
A handful of reports — Mileage, Route, Expense, Revenue, P&L — have a date range picker at the top of the page. Defaults vary:
- Most default to the current month.
- Some default to “all time” (Vehicle Report, Driver Assignment Report).
Pick:
- From date.
- To date.
Reports without a date range (Vehicle, Document Compliance) ignore this — they always show current state.
Step 3 — (Optional) Set filters
A few reports have lightweight filters:
- By vehicle — narrow to one vehicle or a unit.
- By driver — narrow to one driver.
- By category — Expense Report only — narrow to one expense category.
Most reports have no filters at all. They just dump the full dataset for the period.
Step 4 — Click “Download Excel”
The primary action button on every report page is Download Excel. Click it. Your browser downloads the file immediately. Filename follows the pattern <report-name>_YYYY-MM-DD.xlsx.
That’s the whole generate-a-report flow.
What you’ll see in the file
Each report’s deep-dive lists the columns it produces. As a general rule:
- Row per entity (vehicle, driver, route, refuelling, etc.) depending on the report’s grain.
- Numeric columns are typed as numbers, not text — formulas in Excel work immediately.
- Dates are typed as dates in your workspace’s locale.
What if the file is empty
Two common causes:
- The underlying data doesn’t exist. Fuel Consumption Report shows nothing if no refuellings are logged. Mileage Report shows nothing if no mileage entries. Log the data first.
- Date range too narrow. Widen the From/To dates.
Reports vs. exports from other sections
Don’t confuse the Reports section with the Export data button that appears on most lists (Vehicles, Drivers, Refuellings, etc.):
| Reports section | Export data on a list | |
|---|---|---|
| Purpose | Pre-built analytical view | Raw dump of the current list |
| Layout | Curated columns, often summarised | Every field stored against each record |
| Filters | Limited, report-specific | All the list’s filters apply |
| Output | Excel (most), sometimes PDF | XLSX / XLS / CSV |
If your question is “What’s our fuel cost trend?” — use the Fuel Consumption Report. If it’s “Give me every refuelling exactly as I see it on screen” — use Export data on the Refuellings list.
Scheduling reports (Premium / Corporate)
You can have any of the reports emailed to you (or a colleague) on a recurring schedule — daily, weekly, monthly. See Scheduling a recurring report by email.
What’s next?
- How to export a report — output formats in detail.
- Available reports — an overview — list of all nine, with links to deep-dives.
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