Using the Fuel Consumption Report
The Fuel Consumption Report lets you analyse fleet fuel spend and efficiency across an entire year, per vehicle, with monthly granularity.
Where it lives
From the left-hand menu, click Reports → Fuel Reports (URL: /admin/resources/fuel-consumption-reports).
The page has two tabs at the top:
| Tab | URL | What it shows |
|---|---|---|
| Fuel Reports | /admin/resources/fuel-consumption-reports | Fuel volume and cost per vehicle per month |
| Fuel Costs by Type | /admin/resources/expenses-fuel-report | Monthly fuel spend broken down by fuel grade |
Fuel Reports tab
Choosing a report type
Use the Report type filter to switch between four views:
| Report type | Unit |
|---|---|
| Total fuel consumption | Litres per vehicle per month |
| Total fuel cost | Cost in the selected currency per month |
| Average fuel consumption per 100 km | l/100 km |
| Average cost per 100 km | Currency/100 km |
All four use the same table layout — switch the type to change what the monthly cells represent.
Reading the table
The table has one row per vehicle and one column per calendar month (Jan–Dec), plus a Total column on the right.
| Column | Contents |
|---|---|
| Brand | Vehicle make |
| Model | Vehicle model |
| Registration number | Vehicle plate |
| Jan – Dec | Value for that month in the selected report type |
| Total | Sum across all months shown |
Cells that contain data show a Details link. Click it to drill into the individual refuelling entries recorded for that vehicle in that month — useful when a figure looks unexpectedly high or low.
Filters
| Filter | Use |
|---|---|
| Report type | Switch between the four sub-types above |
| Typ (Vehicle type) | Limit to a vehicle category |
| Pojazd (Vehicle) | Narrow to a single vehicle |
| Rok (Year) | Switch calendar year |
| Miesiąc (Month) | Show only one month’s column |
| Waluta (Currency) | Choose EUR, PLN, or RON |
| Jednostka (Unit) | Show vehicles from one organisational unit |
| Group | Show vehicles in a named group |
Click Eksportuj (Export) to download the current view.
Fuel Costs by Type tab
This tab uses the same monthly structure as the main tab but breaks each vehicle’s fuel spend down by the grade of fuel purchased — for example, Diesel, Petrol 95, or LPG. Use it when your fleet runs on mixed fuel types and you need to report or budget by grade.
Common use cases
- Monthly fuel budget review — open Total fuel cost, set the current year, export to share with finance.
- Efficiency monitoring — switch to Average fuel consumption per 100 km and sort to find vehicles with unexpectedly high consumption.
- Investigating a spike — click Details on the outlier cell to see the individual refuelling records behind the number.
- Fuel-grade cost split — use the Fuel Costs by Type tab to separate diesel vs petrol spend across the fleet.
What’s next?
- Using the Mileage Report for total kilometres driven per vehicle
- Using the Route Report to trace individual trips that drove the consumption
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