How to log a refuelling
Refuellings in Movcar do three things at once: track fuel cost per vehicle, track fuel consumption efficiency, and (with one click) keep the vehicle’s mileage history up to date. This guide walks through logging one.
📌 Worth knowing about the URL — the menu item is called Refuellings, but the URL is
/admin/resources/fuel-consumptions. Internally Movcar uses the term fuel consumption; in the UI it’s refuelling. Same thing.
Step 1 — Open Refuellings
From the left-hand menu, click My Fleet → Refuellings. You’ll see your refuelling history with search, filter, Import, Export and + Add at the top-right.
Step 2 — Click “+ Add”
The form opens with three sections: Refuel Details, Vehicle Information, and Fuel Information.
Step 3 — Fill in the required fields
Only two fields are strictly required:
- Vehicle
*(Vehicle Information section) — pick from the dropdown. Required because every refuelling has to be attributed to a vehicle. - Currency
*(Fuel Information section) — pick the currency the bill was paid in. Required so Movcar knows how to total your spend.
Everything else is optional but useful — see the next steps.
Step 4 — Refuel Details (when and where)
| Field | Default | Notes |
|---|---|---|
| Refuel Date and Time | Now | Date and time of the refuelling. Shown in your local timezone (e.g. Europe/Warsaw). |
| Location | Empty | E.g. “Shell Bratislava A1”. Free text. |
| Document number | Empty | Receipt or invoice number. |
| Invoice date | Today | The date on the invoice (may differ from refuel date). |
| Attachment | Empty | Scan or photo of the receipt. |
Step 5 — Vehicle Information (odometer + auto-mileage)
Pick the Vehicle from the dropdown. Two extra fields appear:
- Odometer — odometer reading at the time of refuelling (in km).
- Register value also in “Mileage” section — checked by default. When on, Movcar uses your odometer reading to create a matching entry in My Fleet → Mileage automatically. Most teams leave this on so they don’t have to log mileage twice.
💡 Tip — If you log refuellings consistently, you barely need to touch the Mileage section at all — the odometer values flow through automatically.
Step 6 — Fuel Information (what and how much)
- Fuel type — Diesel, Petrol, Electricity (EV), Ethanol (E85), Methanol, etc. Pick from the dropdown.
- Total Value — total amount paid.
- Fuel Quantity — litres (or kWh for EV).
- Fuel unit price — auto-calculated when you fill Total + Quantity, but you can also enter it manually if the receipt only shows the unit price.
- Currency
*— pick from the dropdown. Required. - Cost Center — optional, for accounting reports.
Step 7 — Save
Top-right, click the purple Save. Or Save & Add New to immediately log another. A green confirmation toast appears in the bottom-right and you’re returned to the Refuellings list with the new entry at the top.
What’s next?
- Link a fuel card to the refuelling so the cost gets attributed to the right card.
- Generate a fuel cost report to see consumption trends.
- Set a monthly fuel limit per vehicle so over-spending flags itself.
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