How to add a fuel card
Fuel cards in Movcar work as both a record-keeping tool (so you can see who used which card and how much was spent) and a permissions tool (so drivers can see only the cards they’re allowed to use). This guide walks you through adding one.
Step 1 — Open Fuel Cards
From the left-hand menu, click My Fleet → Fuel cards. You’ll see your current list of cards with search, filter, Import, Export and + Add at the top-right.
Step 2 — Click “+ Add”
The purple + Add button opens the new-fuel-card form. It’s divided into two parts: card details on top, “Assign fuel card to” below.
Step 3 — Fill in the required fields
Only two fields are required:
- Card Number
*— the full number printed on the physical card. - Valid till
*— the card’s expiry date (dd.mm.yyyy). Movcar uses this to warn you before the card expires.
Everything else is optional, but worth filling in:
| Field | Why it matters |
|---|---|
| PIN | Stored encrypted; visible only to admins. Useful as a single source of truth instead of sticky notes. |
| Fuel company | E.g. Shell, BP, Orlen. Helps filter and report. |
| Status | Defaults to Active. Change to inactive if the card is temporarily blocked. |
| Fuel card type | Vehicle card / Driver card / etc. Pick from the dropdown. |
| Monthly limit | The spending cap. Set in euros (€). |
| Attachment | Scan of the card or the contract. |
| Visible for Drivers | Default: ✓ On. Off hides the card from drivers in the mobile app. |
| Editable in mobile app | Default: ✗ Off. Most teams keep this off so drivers can’t change card details. |
Step 4 — Assign the card (optional but recommended)
Scroll down to Assign fuel card to. You can link the card to:
- A Vehicle — the card is tied to that vehicle’s refuellings.
- A Driver — the card belongs to that driver (typical for driver cards).
You can leave both blank for now and assign later, but it’s faster to do it here.
💡 Tip — A single card can be linked to a vehicle or a driver, depending on your fleet’s policy. Pick whichever matches reality.
Step 5 — Save
Top-right, click the purple Save. Or Save & Add New if you’re entering several cards in a row.
Movcar redirects you back to the Fuel cards list and the new card appears at the top.
What’s next?
- Link this card to a vehicle or driver later if you skipped that step
- Log a refuelling against this card
- Import many fuel cards from a spreadsheet if you have a long list
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