How to edit your company profile
📝 Beta article — this article is part of our new help center. If a step doesn’t match what you see in Movcar, let us know — we’re refining the content daily.
Your company profile is the legal entity Movcar bills — the name, address, VAT number, and country that appear on every invoice we issue. Get this right and your accountant has no questions. Get it wrong and they’ll come back to you for corrections every month.
This is separate from your user profile (your own login details) — see How to edit your user profile.
Step 1 — Open the company profile
Click your avatar in the top-right corner → Company Profile (sometimes labelled Organisation settings or Account).
Step 2 — Review and update
The page has these fields:
| Group | Field | Notes |
|---|---|---|
| Identity | Company name | Appears at the top of every Movcar invoice. |
| Identity | Trading name / brand | Optional. Use if your trading name differs from the registered legal name. |
| Identity | Logo | Optional. Appears on internal documents (handover protocols, custom reports). |
| Tax | Country | Drives VAT handling. Cannot be changed without contacting support. |
| Tax | VAT number | EU VAT (e.g. PL1234567890) or local equivalent. Movcar validates the format. |
| Tax | Tax exemption | Tick only if your status allows you to receive VAT-free invoices. |
| Address | Street, postal code, city, country | The legal billing address. |
| Address | Billing email | The address Movcar sends PDF invoices to. Typically your accountant. |
| Contact | Phone, contact person | Optional but useful if Movcar needs to reach a specific person for billing. |
Step 3 — Save
Top-right, click Save. Changes apply immediately to the next invoice issued — past invoices keep their original details (a legal requirement in most countries).
⚠ VAT number changes mid-cycle — if you change your VAT number mid-subscription period, the current period’s invoice was already issued with the old number. Contact support if you need a corrected invoice for the current period.
How changes flow to Stripe
The company profile syncs with Stripe, which is what actually processes payments and issues the invoice PDF. After you save in Movcar:
- The next invoice Stripe generates uses the new details automatically.
- If you also use the Payment Portal (Stripe’s hosted billing portal), the new details show up there too.
You don’t have to update Stripe separately.
What happens to past invoices
Past invoices stay as-issued. If your company changed names or moved, the historical invoices still show the old details — that’s correct from a tax-audit perspective. You can re-download them as PDFs from Plan & Billing → Invoices — see How to view and download invoices.
Common gotchas
- Wrong VAT prefix — Polish VAT numbers should be entered as
PL1234567890(with country prefix) for cross-border VAT validation to work. - Tax exemption ticked by accident — if it’s on and shouldn’t be, every Movcar invoice will be VAT-free. Your accountant will catch it, but only after the fact.
- Billing email going to a personal inbox — set this to a shared accounting address (e.g.
accounting@yourcompany.com) so handovers don’t break the flow when someone leaves.
What’s next?
- View your invoices — see what was actually issued under the new details.
- Update payment method — change the card on file (handled in the Stripe portal).
Was this article helpful?